Accounts Payable Specialist – Temporary Position

Overview

Summary: The AP Specialist is responsible for ensuring invoices are entered accurately and paid timely. It will verify the accuracy of invoices, communicate with internal colleagues and external suppliers, and perform administrative or clerical duties.

This role is a key contributor to the finance team that supports the team by performing routine accounting tasks and projects and partnering with the business to ensure accuracy and efficiency. This role will also compile financial information by reviewing monthly general ledger activity, preparing journal entries, providing additional analysis of the accounts, and completing finance-related projects as required.

Responsibilities

Key Responsibilities and Accountabilities:

• Enter Accounts Payable invoices and credit memos with great attention to detail
• Maintain accurate Accounts Payable records in electronic form (invoices, credit memos, and receivings)
• Communicate with vendors regarding missing documents, changed orders, pricing discrepancies, etc.
• Collaborate with colleagues in Purchasing, Shipping and Receiving, and Inventory Management
• Maintain detailed vendor files and records
• Verify accuracy of vendor data (contact information, payment terms, remit to address)
• Process weekly payments to vendors
• Perform monthly reconciliation of A/P listings to the general ledger
• Reconcile Operating Accounts to Bank Statements
• Maintain Use Tax records and prepare periodic filings
• Provide data and/or prepare reports as requested
• Carry out general recordkeeping and accounting tasks as assigned
• Cross-train with other Accounting Department personnel as requested

Qualifications

Essential Skills and Performance Expectations:

• Thorough knowledge of bookkeeping procedures
• Compute, classify, and record numerical data to keep financial records complete and accurate.
• Perform any combination of routine calculating, posting, and verifying financial data
• Check the accuracy of figures, calculations, and postings pertaining to business transactions
• Ability to problem solve by researching discrepancies involving invoices and receiving paperwork as well as postings to the general ledger
• Strong project management skills, including the ability to manage multiple initiatives and stakeholders simultaneously
• Effective change management abilities, with experience driving cultural shifts and embracing new training practices
• A team-oriented approach, able to build relationships and collaborate with individuals at all levels
• Problem analysis and resolution
• Experience in a Manufacturing Environment preferred
• Ability to manage multiple priorities
• Strong team player

Preferred Qualification and Education:
• Associates degree in related field
• Experience in accounting or accounts payable preferred
• Detail Oriented
• Perform accurate and reliable work
• Maintain organized files and work area
• Ability to maintain confidentiality concerning financial information
• Microsoft Office experience – specifically Excel, Outlook, and Teams
• Excellent interpersonal, communication, and collaboration skills

Posted on: 2025-03-13 08:06 PM